Looking for a specific free invoice template style or format? Then read on!
More free invoice template formats and styles
Free Downloadable Invoice Templates. This page features seven different invoice template styles in various colors and in Microsoft Word, Excel, and PDF file formats. Browse our expansive libraries below and download the ones you feel best suit your business needs. They are completely free to download, customize. Free Ready-Made Invoice Templates in Microsoft Word Keep a record of all of your transactions whether you are working as a freelance, having a property for rent, being in business or just sorting out your tax concerns by downloading our 100% customizable and high-quality Invoice Templates that you can customize and edit in all versions of Microsoft Word. Our free Word invoice templates are a simple and easy way to send a professional-looking invoice to clients. Simply download the file you want and fill out the customizable fields. Then you’re ready to email, print and mail the customized Word invoice template. This printable invoice works perfectly for standard 8.5″ x 11″ printer paper.
Benefits of using a great invoice template
Your Invoices are the last interaction customers have with your business. When you use a great invoice, you enjoy quite a few benefits:
When you have access to free invoice templates, you might as well reap the rewards.
Invoice template highlights
We’ve put in a lot of effort to make sure you get the best template possible. Here are some of the highlights:
Finally, if you just want to look at a fully filled out sample invoice click here. You’ll be able to view how the finished invoice will look.
Special purpose templates![]()
Some fields like construction or freelancing require a customized invoice template. That’s why we’ve made a few specialization pages:
Which invoice template format should I use?
You have a few different choices when selecting a template. Each has it’s benefits and trade offs. Let’s go through them one by one:
Word or Google DocsFree Invoice Format In Word
Microsoft Word is designed for general documents such as letters and reports. You can usually make quite good looking documents in Word. However it can be quite a pain to add line items, totals and calculate taxes. It can be quite difficult and frustrating to initially create your template, so make sure you start with an existing template.
I’ve often struggled with making a Word doc that looks the way I want it to. There are always some unseen and immovable margins at work. Do yourself a favour and skip making a template from scratch. Instead use one of the many free invoice templates provided here.
Excel or Google Sheets
Some recommend using Excel instead of Word, because of it’s automatic formulas. Excel makes it quite easy to add up your totals and measure taxes. You can set up a table with items and formulas with little effort.
However Excel falls short on the visuals. It’s very hard to make the invoice look professional, even when using professionally designed invoice templates. One of the main drawbacks is that it’s quite difficult to adjust column widths in Excel without impacting the whole document. This is because everything is inside one large table. You also don’t have access to the full range of styling options available in Word.
If you’re running a business, you understand that it’s always important to look at the big picture. With invoices, it’s not just about making the invoice itself. For example:
Word and Excel both fail when it comes to the above tasks. Free invoice templates are a great way to get started, but it takes more to run a business.
Invoicing Software
The best option is to use tools and software designed for making invoices. You can use these tools to gain the best of both worlds! Great convenience as well as amazing style.
That’s where we come in. We’ve built our online invoice generator to be a great alternative to Word and Excel. Here are some of the added benefits of using Invoice Simple:
If you’re invoicing more than once or twice a month it makes a lot of sense to switch to an invoicing software.
Other Software
There are people out there who don’t use any of the above options. I’ve heard of people using Photoshop, Indesign or Acrobat editable PDFs. Usually among photographers and designers who already have access to and use these tools for work.
These products all work fine if you’ve a made the template already. However they’re very energy intensive when you want to change something, for example your address or corporate color. Other problem is that the templates are very inflexible, for example if you have a line item that requires more space than usual, you’re out of luck.
Free Printing Bill Format In WordEven more free invoice templates
Over the past couple months we’ve been asked for more templates. So here are a few specialized templates that could help you out:
Blank Invoices Printable For Word
5 Types of Invoices for Small Business
From consulting services to construction and from Excel to Google Docs, there are plenty of reasons and ways to create a small business invoice.
But what are the different types of invoices that small businesses can put to use?
There are plenty of different invoice versions you can use to get paid. These are the five most common types of invoices for small business:
You can use any of the invoice templates above to create these five types of invoices.
Invoice templates in other languages
We offer downloadable templates and our invoice generator in a few different languages:
A Guide to Creating Invoices Using Microsoft Word, plus 19 Free Downloadable .doc and .docx Templates
Invoicing customers can be a complicated and time-consuming part of running a business, but it doesn’t have to be. With our free invoice templates, you can create professional invoices in MS Word, so there is no need for expensive software. This guide offers information on the benefits of using Word, and how to use the program to create an invoice from scratch. We have also provided a range of blank invoice templates for you to download and customize to suit your business needs. It’s important to note that this guide does not cover invoicing legal requirements, such as your sales tax obligations, and only covers Word’s role in the design and creation of invoices.
Table of Content:
Using MS Word for Billing
There are many invoicing solutions available, including invoice software and online invoice creation tools. If you are a small business owner, you may not need a full invoice software package, but you will still want to have a simple, convenient solution that is also inexpensive. Here are the main benefits of using MS Word as your business invoicing solution:
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Despite the definite benefits, MS Word does have its limitations. As examples, MS Word can’t be used for complex equations, and it can’t automate calculations. If you need this level of functionality, it may be better to use MS Excel instead. We have a great range of free MS Excel invoice templates ready for you to download and use.
Notebook Word
A mix of thin black dividers, blue tabs, and blue grid lines make this invoice sample resemble a notebook. The standard layout with left-aligned billing details and terms are consistent with formal documents, though the light design twist on this template gives it more appeal.
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How to Create an Invoice in MS Word
When creating your own invoice, you first need to open a blank Word document. You should then add the following sections:
Heading
The heading should include your business name or logo and the word “Invoice” in a large font to make it clear that the document is separate from price quotes and estimates. You can use the Header option in Word as a way to insert the heading items only once and have them repeat on subsequent pages. If you have a company logo, you can place it in the header by inserting a picture file, then resizing and positioning it as desired.
For consistency across your business documentation, ensure that all written items, including the heading, are displayed in the same font. According to a study by the Software Usability and Research Laboratory, the most legible fonts are Arial, Courier, and Verdana, with Times New Roman the least preferred.
Invoice Date/Payment Due Date
The issuing date of the invoice and the payment due date should be displayed near the top of the document, usually directly below the header. Using MS Word, you can select the Automatic Date feature that automatically inserts the date for you. This feature is useful if you mail out hard copies of your invoices; however, if you send invoices electronically, the current date always displays when viewed. If this is the case, you may prefer to insert the invoice and payment due dates manually.
Invoice Number
If you send multiple invoices out, numbering them allows you to track them more easily. There are a couple of options for numbering invoices:
Whichever method you choose, the invoice number should appear near the top of the invoice and should correspond with relevant documentation previously sent to the customer e.g. a quote or job estimate number.
Business and Client Information
To add your business and client information, first insert a text box, and split it into two columns labeled “BILL FROM” and “BILL TO.” Then click and drag to resize and position the text box as desired, and type in the information to the respective column.
The business contact information should include (where applicable) your business:
Your should then list (where applicable) the client’s:
If you are sending the invoice electronically, you have the option of including form fields, a function that enables the recipient to provide the required information in a fillable text box.
Billing Information
In any invoice, you will need to include billing information that clearly outlines what the invoice is for and what the customer owes for each product or service.
With MS Word, you can use the Tables feature to easily create a table with rows and columns that can be formatted as required. Across the top row, you should add the following headings:
If you’re charging sales tax, this should be displayed below a subtotal of the itemized charges, and before the overall total, which can be bolded so as to stand out from other figures.
Since MS Word does not have a sophisticated automatic calculation function, you will need to manually calculate the subtotal and total and insert these figures into the appropriate table cells.
Payment Terms
The “Payment Terms” section, also referred to as “Terms and Conditions,” are often displayed below or the billing information. Insert another text box, bold the heading, and add your text. Common terms include “Please pay within [x] days,” “Due on receipt,” or “Due within [x] days.”
Payment Details
You will need to let customers know how they can pay the invoice amount, so a separate text box for the payment details should be inserted next to or below the payment terms. Your payment details may include the following sections:
If you accept other payment methods such as PayPal, insert the relevant logo, resize and position it, and if you are sending the invoice electronically, add a hyperlink to direct the customer straight to the web payment portal.
You may also wish to include a simple “Thank you for your business” in its own text box or within the document footer as a friendly sign-off to your customers.
Saving & Sending Your Invoice
You’ve created your invoice, and now you need to send it to your customer for payment. Using MS Word, you can save the invoice as a PDF file then attach it to an email prior to sending. One benefit of the PDF format is that the customer will able to open and view it easily in any browser. Secondly, PDF documents are secure and are “read-only,” meaning that they cannot be altered once sent.
Free Template ExamplesFree Gst Invoice Format In Word
If you’ve decided that invoice template for Word is exactly what your business needs, but don’t have the patience to install an invoice generator, or the time to start one from scratch, take a look at our examples. All you need to do is download the invoice design you like, amend the information to suit your business, and you’re ready to send a professional invoice to your customers.
Need help with different invoice formats? See other examples we have: freelance invoice templates tailored for freelancers and contractors, commercial invoice for commercial transactions, service invoice template for both professional and non-professional services, and photographer invoice template with various invoicing methods. You can also download a proforma invoice to confirm the commitment to sell goods for a certain price and at certain terms.
Free Invoice Format In Word Images
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